Document Control Assistant


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Posted February 6, 2020
Where Tualatin, Oregon

Department

Quality Control

Job Status

Full Time

FLSA Status

Non-Exempt

Reports To

Quality Manager

Grade/Level

 

Amount of Travel Required

None

Job Type

Regular

Positions Supervised

None

Work Schedule

Monday – Friday

   

POSITION SUMMARY

The Document Control Assistant is responsible for assuring that all relevant documents used at Fujimi Corporation are deployed into the document control management system (MasterControl). These include product related documentation, drawings, department process flowcharts, procedures, product/process specifications, external standards, validation protocols and work instructions as used by the business.  Participate in audits (internal and external) and is the point of contact for the document management system.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

  • Launch and maintain change control for documents; process and track all changes. 
  • Ensure standard format of new and revised documents. 
  • Responsible for the initiation of training for new and revised documents. 
  • Responsible for the distribution and maintenance of department reference binders for master policies, procedures, forms, specifications, etc. 
  • Responsible for maintaining the document control system.  
  • Coordinate periodic review of procedures and forms. 
  • Maintain the archives and historical files for mastered documents and records. 
  • Support the maintenance of training database, training records, historical files on training programs and signature files. 
  • Responsible for continuously improving the configuration and document control process. 
  • Ensure that proper procedures are being followed in making database changes, additions and deletions. 

POSITION QUALIFICATIONS

Competency Statement(s)

  • ACommunication, Oral - Ability to communicate effectively with others using the spoken word. 
  • Communication, Written - Ability to communicate in writing clearly and concisely. 
  • Detail Oriented - Ability to pay attention to the minute details of a project or task. 
  • Initiative - Ability to make decisions or take actions to solve a problem or reach a goal. 
  • Motivation - Ability to inspire oneself and others to reach a goal and/or perform to the best of their ability. 
  • Problem Solving - Ability to find a solution for or to deal proactively with work-related problems. 
  • Strategic Planning - Ability to develop a vision for the future and create a culture in which the long range goals can be achieved. 
  • Training - Ability to develop a particular skill in others to bring them up to a predetermined standard of work performance.

SKILLS & ABILITIES

Education

High School Graduate or General Education Degree (GED) Required

Bachelor's Degree (four year college or technical school) preferred, related field or relevant experience in document control

Experience

3 plus years of experience in document control specialization, including experience with internal and external audits.  Experience working with MasterControl a plus.

Computer Skills

Excellent computer skills. Proficiency in Microsoft Office Suite and proficiency using document control based systems.

Certificates & Licenses

none

Other Requirements

Project coordination/management experience preferred.

Other Physical Requirements

Ability to wear Personal Protective Equipment (PPE) (Safety Glasses)

Work Environment

Works primarily in an office environment with occasional time spent in and around production and lab areas.

PHYSICAL DEMANDS

N (Not Applicable)

Activity is not applicable to this position.

O (Occasionally)

Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently)

Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly)

Position requires this activity more than 66% of the time (5.5+ hrs/day)

 

 

Physical Demands

 

Lift/Carry

Stand

O

10 lbs or less

O

Walk

O

11-20 lbs

O

Sit

C

21-50 lbs

N

Manually Manipulate

F

51-100 lbs

N

Reach Outward

F

Over 100 lbs

N

Reach Above Shoulder

O

 

 

Climb

N

Push/Pull

 

Crawl

N

12 lbs or less

O

Squat or Kneel

O

13-25 lbs

O

Bend

O

26-40 lbs

N

Grasp

F

41-100 lbs

N

Speak

O